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COMM. MEETING 5
DUNMAN HIGH SCHOOL CHOIR

COMM. MEETING 5


Date: 31 January 2005

Venue: 3B classroom -- Foyer

Time: 5:25pm – 630pm


People Present:

Ding Hong
Jasmine Liu
Bao Jia
Shi Yan
Kim Keat
Jerrold
Jasmine Lin
Rachel
Wei Rui
Hu Ping
Xue Ling
Yi Wei
Kang Qi
Chong Thee


Agenda:

1.Discipline
2.Did comm. really do what they say?
3.Birthdays of choir members
4.Spot checks on scores
5.Breaks
6.Canceling of practice
7.Positioning of choir
8.Sec1 introduction
9.Sectionals
10.Use of Adaptors
11.Welfare replacement
12.Transparent Comm.
13.Democracy in choir
14.Communication with teachers
15.Choir Contributions

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Discipline

1. Choir members always late for fall in nowadays.
(a)Late forms will be given out again
(b)Comm. members are to set a good example, if any of us are late, please give a valid reason and let Ding Hong know.

Ding Hong will take action and speak to the person.
If to no avail, the teachers will be notified.

2. Too noisy when Ms Poh is talking

(a)SLs are to take care of their own section!
(b)Jerrold cannot control tenors.
(c)SLs to take down the names of the members who do not pay attention
(d)The teachers will be notified and will speak to these members personally

*No sense of urgency
Cause: Members are bored and passive
Solution: ALL 3 teachers to speak to choir to let them know the seriousness of these practices. A suitable time will have to be picked, preferably before practice


Did comm. really do what they say?
NO

Solution: Bao Jia to write down who the task is allocated to so that the person will really do it


Birthdays of members
For January and February, choir members will receive a packet of 3 ferrer rocher at end of each month


Spot checks on scores
(a)To be more people orientated rather than score orientated
(b)Have test instead of spot check of scores to make sure choir knows what they have to improve on rather than copy from their friends blindly.


Breaks
Members come back from their breaks late
SLs warn them and take down their names
Will hand them over to teachers if problem persists

Breaks to be together for all sections
Prevent distractions
SLs have to coordinate among themselves


Canceling of practice
(a)Last day of term 1 (11 march 2005)
(b)But tell choir members that they will have to practice hard during the holidays.


Positioning of choir
(a)To stand or sit on chairs?
(b)Choir to stand for practices
(d)Jerrold would explain to them.


Sec1 introduction
(a)Ding Hong to settle and confirm the schedule
(b)1st: sec1s to introduce themselves
(c)2nd: introduction of teachers in charge
(d)3rd: Introduction of comm. members


Sectionals
(a)SCs and SLs to work together to make sectionals more productive
(b)Summary of points to be reviewed to choir at the end of practice


Use of Adaptors
SLs take note:
Please take care!
Do not let members or yourself play with the keyboard.
Switch it off when not in use to prevent it from heating up and getting spoiled.
SLs have to take full responsibility for anything that happens to adaptors.


Welfare replacement
Yi Wei and Wei Rui to be in charge of choosing a welfare member from the alto section


Transparent Committee
(a)Choir members do not know what is happening in choir
(b)To let members be more clear about choir matters
Minutes to be put up at choir blog
Main points of meeting will also be briefed to choir


Democracy in choir
(a)Yes
(b)Ding Hong will decide whether he wants the choir to participate in the decision making for different matters


Communication with teachers
(a)Teachers not aware of choir meeting dates
(b)Ding Hong to ask Mrs Loke whether he should be the one informing the other teachers


Choir Contributions
(a)Example: Choir to be divided into groups. Each group MUST participate in one activity of the choir (e.g CNY, Sec1 Orientation etc.). Thus everyone will be involved.
(b)Cannot really be used anymore during the operation of the current comm.
(c)Thus, this matter will be brought up and addressed by the next comm.



With no other matters to be discussed, the meeting adjourned at 6.30pm.

A DHS Choir member is responsible for the following:
1. DHS Code of Conduct
1.1 Basic respect and greeting

2. Choir Schedule
Choir practices are on Mondays: 330 – 630pm & Fridays: 230 – 530pm
Extra practices (E.g. Saturdays) will be conducted nearer SYF or Concert period.

3. Application for leave. Teacher i.c.: Mdm Low Siok Hong
3.1 Apply for leave (with supporting documents + leave form) or exemption at least 5 days before any choir activity . This applies to all prior appointments, official school activities and personal affairs. Leave forms can be retrieved from Sectional Leader.
3.2 Submit MC within 2 days after the day(s) of absence. Parent’s letter will only be considered case by case basis.
3.3 Apply for early departures on the day of choir activity should the need arise.
3.4 Inform respective section leaders when leave is approved.
3.5 Absence without prior approval or valid reasons will be dealt with the following way:
(a) 1st absence: Warning
(b) 2nd absence: Letter to parents
(c) 3rd absence: Disciplinary Action (and no CCA points)
3.6 PT takes a separate attendance to practice / rehearsal. Hence there are 2 attendance-marking every Friday. The same rule applies as the above should any member misses PT.

4.Dress code
4.1 Choir collar badges must be worn in school. Members caught not wearing the badge would have to purchase one at $2 each for the 1st time and $3 for subsequent times, regardless the reasons. The money will be contributed to the general choir funds.
4.2 Only school approved T- shirts and school shorts/pants/skirts are allowed during practices / PT within the premises throughout the year. Only school shoes are allowed.

5.Punctuality
5.1 All members MUST report on time for ALL choir activities unless approval has been seek from the teachers in charge.
5.2 If one has a reason (e.g. see a teacher urgently), the arrival time should not be more than 10 minutes late and the teacher-in-charge has to be informed. One will be considered late after 10 mins.
5.3 Latecomers will be dealt with the following way:
(a) 1st late-coming: Fill up late form + warning
(b) 2nd late-coming: Fill up late form+ 1 day absence
(c) 3rd late-coming: Fill up late form + maximum 75% attendance, inclusive of other leaves.

6. During choir activities
6.1 No eating, drinking, reading, talking, or playing during any choir activity.
6.2 ALL members are to silence their handphones before every practice / rehearsals. Anyone caught using handphones during any choir activity will face disciplinary action + confiscation of handphone for up to 10 weeks.
6.3 ALL members should prepare the following for every practice / rehearsal:
(a) Pencil
(b) Water bottle (with plain water)
(c) Scores: Members with no score MUST buy and pay the Welfare Head at $1 per score before practice / rehearsal. Maximum fine: $5 per day.
6.4 Clean and tidy up all utilized premises after every activity.